Use this for a closer look at restrooms in any building type. It goes fixture by fixture, then checks the things people notice without looking, like odor and empty dispensers. Walk it from the door in: smell first, then sinks, dispensers, stalls, and the floor. Every item is something you can see or smell, so two inspectors should reach the same answer.
54 items in 8 areas, 6 marked critical. Free to print and use.
Air fresheners refilled and working, if the client provides them
Sinks, counters, and mirrors
Item
Pass
Fail
Sink basins free of soap scum, hair, and water spots
Faucets and handles polished, with no buildup at the base
Counters wiped dry, including the backsplash and front edge
Wall and counter under soap dispensers free of drips
Mirrors free of streaks, spots, and splash marks
Sink drains running freely
Pipes and wall under the sink wiped
Dispensers and supplies
Item
Pass
Fail
Toilet paper stocked in every stallCritical
Soap dispensers filled and dispensingCritical
Paper towels stocked, or hand dryers workingCritical
Seat cover dispensers stocked, if the restroom has them
Feminine product dispensers stocked, if in scope
Dispensers closed, latched, and not jammed
Dispenser covers and hand dryers wiped, with no drips or fingerprints
Spare rolls and refills stored away, not left on counters or tank lids
Toilets and urinals
Item
Pass
Fail
Toilet bowls clean below the waterline, with no rings or stainsCritical
Toilet seats clean on both sides, including the hinges
Outside of each bowl clean, down to where the base meets the floor
Flush handles and flush valves wiped
Urinals clean inside, with no scale or stains
Urinal screens in place and not worn out
Wall under urinals free of splash marks
Every toilet and urinal flushing, or problems reported
Partitions and doors
Item
Pass
Fail
Partition walls and stall doors wiped on both sides
Writing and graffiti removed, or reported with a photo
Stall latches and coat hooks working, or broken ones reported
Grab bars wiped
Entry door handles and push plates wiped on both sides
Entry door kick plate free of scuffs
Light switches wiped
Trash and sanitary bins
Item
Pass
Fail
Trash cans emptied, liners replaced
Trash cans wiped inside and out, including lids and pedals
Sanitary bins in each stall emptied and relined
Sanitary bin lids and outsides wiped
No trash on the floor around bins or in stall corners
Floors and drains
Item
Pass
Fail
Floor free of puddles, including under sinks and around toiletsCritical
Floor mopped, with no streaks or sticky spots
Corners and edges clean, with no buildup where the floor meets the wall
Floor around and behind toilets clean
Floor under urinals clean and dry
Floor drains clear of hair and debris
Water poured into floor drains so the trap stays full
Wet floor sign out while the floor is wet, and picked up once it is dry
Periodic work
Item
Pass
Fail
Floor grout scrubbed on schedule, with no dark lines
Wall tile and grout around toilets and urinals scrubbed on schedule
Hard water scale removed from toilets, urinals, and faucets on schedule
Walls and partitions washed top to bottom on schedule
Tops of partitions, mirrors, and dispensers dusted
Ceiling vents and exhaust grilles dusted
Light fixtures dusted and free of dead insects
Notes and follow-up
Tips for using this checklist
Air freshener covers an odor without fixing it. When a restroom smells, check urinal screens, floor drains, and the grout around toilet bases before adding fragrance.
Crouch down for part of every inspection. Toilet bases, the floor under urinals, and the back corners of stalls sit below eye level, and that is where buildup starts.
Stock dispensers for the busiest hours, not for how the room looks at night. A roll that looks fine at closing can run out by lunch the next day.
Report broken latches, fixtures, and dispensers to the client the same day, with a photo. Occupants blame whoever cleaned last, even for a broken latch.
Pair this with a building checklist. Use the short restroom section on every visit and run this full list on a rotation, so each restroom gets a close look every month.
In JanGuard, a checklist like this becomes an inspection template. Inspectors score each item on their phone and add photos, and failed items become deficiencies your team fixes and verifies.