The first visit, recorded.
Cleaning logged before the 11:00 PM cutoff.
Scheduling and proof of serviceExplore JanGuard
Schedule the work.
See which visits were completed.
Set up recurring schedules once. Crews scan a code and submit a report from the building. Signed-in crews can add photos. A visit with no report by its deadline is flagged as missed.
The schedule meets the buildingA QR check-in for
A QR check-in for
every scheduled visit.
Give every building or service area a QR board. When the team arrives, the scan opens the location’s scope and reporting options. The submitted service record connects the work to its scheduled visit.
01
Plan the visit
Set the service window, scope, assigned team, and completion cutoff.
02
Scan and record
Open the location’s instructions, log service, and report anything that needs attention.
03
Explore QR check-insSee the result
Review completion against the scheduled visit. Follow up when a deadline passes without a report.
Illustrative board placements. Use the sample links to explore the reporting experience.
One month, in motionThe schedule moves.
The schedule moves.
The record follows.
Follow a sample month at Harbor Point Offices. See what was reported, what needs attention, and what happens when a cutoff passes.
HARBOR POINT OFFICES
Visit cutoff · 11:00 PMJune 2026
● Scheduled✓ Logged● Issue! No report
Field report → Office reviewCompleted visit Completed visit Completed visit Reported issue Completed visit Missed cutoff Completed visit Completed visit Completed visit Completed visit Completed visit Completed visit
JANGUARD SAMPLE RECORD
Another evening accounted for.
The crew confirms the agreed work for this location.
The record stays with the building.
The office can review the date, location, and reported work.
Work completed. An issue raised.
Out of toilet paper in 3rd floor bathroom.
The schedule keeps moving.
Another visit is logged before its cutoff.
Cutoff reached. No report received.
The office sees a missed-service flag for review. This does not prove the cleaning was not performed.
A clear next visit.
Cleaning logged. Earlier exceptions remain available for follow-up.
Local work. A shared record.
The crew’s report is connected to this scheduled visit.
Ready for the morning review.
The office can see the latest reported service.
One more visit, documented.
Cleaning confirmed before the nightly cutoff.
The details add up.
A month of individual visits becomes a readable service history.
The month, in view.
Review completed visits, the supply issue, and the missing report together.
Visits logged: 1 · Issues reported: 0 · Missing reports: 0
Illustrative schedule · sample records. An issue can accompany a completed visit. A missed flag means no report was received by the cutoff.
From assignment to evidence
Follow one evening of work.
Choose a visit to see the deadline, crew, and report behind its status. This example includes a miss, because the exceptions matter.
JanGuardINTERACTIVE EXAMPLE · SAMPLE DATA
Evening operations
Crescent Property Group
September 21, 2026 · Illustrative workflow
2/3visits reported
Choose a building
Floor 2 · Common areasCompleted
Harbor Point Offices
Chicago, IL · America/Chicago
- Assigned to
- Northside Cleaning
- Completion deadline
- 11:00 PM CT
- Report received
- 10:42 PM CT
- Photo attachments
- 3 example photos
A submitted report links the visit to its service record. Photos are attached by signed-in crew members.
Reception · CorridorMissed
Riverside Medical Plaza
Denver, CO · America/Denver
- Assigned to
- Brightway Crew
- Completion deadline
- 11:30 PM MT
- Report received
- No report received
- Photo attachments
- 0 example photos
No report was received before the deadline. A missed flag calls for follow-up; it is not independent proof that nobody cleaned.
Building C · LobbyCompleted
Oakline Business Park
Austin, TX · America/Chicago
- Assigned to
- Northside Cleaning
- Completion deadline
- 11:00 PM CT
- Report received
- 10:18 PM CT
- Photo attachments
- 2 example photos
A submitted report links the visit to its service record. Photos are attached by signed-in crew members.
Built into the work
Schedules that check their own work
A clear record beats a morning of phone calls.
Recurring schedules
Set the days, frequency, and service for each building. Assign each schedule to your own crew or to a subcontractor.
QR check-in at the building
Print a code for each building or area. Scanning it opens the cleaning report on the cleaner's phone. There's no app to install.
Photos attached to the visit
Signed-in crew members can attach completion photos to a report, so the record can include what they saw at the building.
Missed cleanings flagged
A visit with no report by its deadline is marked missed automatically, and your team gets an email about it.
Morning digests
Summary emails list completed and missed cleanings, so the day starts with the exceptions instead of a spreadsheet.
Service reports
Send clients a record of completed work, with dates, photos, and on-time status, instead of assembling one by hand.
01 / Proof of service
A QR scan and photos for every visit
Each building or area gets its own printed QR code. The cleaner scans it and checks off that visit's tasks from the schedule's scope of work, or answers a few quick questions if the schedule has no scope yet, then submits. Crew members signed in to JanGuard can add photos. JanGuard records when the report came in and its location when the phone provides it and matches it to the scheduled visit.
- Runs in the phone's browser, including older iPhones
- Cleaners can submit a report without a login; adding photos needs a JanGuard sign-in
- Location is saved when the phone provides it
02 / Exceptions first
Missed cleanings don't wait for a complaint
Each schedule has a completion deadline. JanGuard checks every hour for scheduled visits that passed it without a report, marks them missed, and emails your team. The missed-cleaning digest keeps them in front of you until someone resolves them.
- A completion deadline on every schedule
- Hourly checks for visits that passed it
- Separate digests for completed and missed cleanings
- Resolve a miss and record what happened
03 / Your clients see it too
Give property managers the proof directly
Clients with portal access see completed visits, photos, and service reports for their own buildings. Fewer calls start with "was anyone here last night?"
- Each client sees only their own buildings
- Tickets and quote requests go to your team
See what comes out of the work
Open a sample service recordA clear record beats a morning of phone calls.
Questions
Do my cleaners need to install an app?
No. JanGuard runs in the phone's browser. Scanning a building's QR code opens the cleaning report, and cleaners can submit it without a JanGuard login. Attaching photos requires signing in.
What counts as a missed cleaning?
Each schedule has a completion deadline. If no report comes in for a scheduled visit before that deadline, JanGuard marks the visit missed and notifies your team. Someone on your team can then resolve it and note what happened.
Can my subcontractors use it?
Yes. Invite a vendor company and assign schedules to it. The vendor's team sees and completes the visits assigned to them, and you see the results.
Can I bring my existing schedules over?
Yes. The import center takes spreadsheets of clients, buildings, and schedules, so you don't have to enter them one at a time.
Keep following the work
It all connects.
See your next night of cleanings in JanGuard
Set up your buildings and crews, print your QR codes, and watch the first reports come in. 30-day free trial.