Inspection checklist
Office building cleaning inspection checklist
Use this for routine inspections of multi-tenant or single-tenant office space. Walk it in the order people experience the building: the entry first, then the spaces tenants use every day. Every item is something you can see, so two inspectors should reach the same answer.
38 items in 7 areas, 4 marked critical. Free to print and use.
| Item | Pass | Fail |
|---|---|---|
| Entry glass and door handles free of smudges and fingerprints | ||
| Walk-off mats clean, flat, and not curling at the edges | ||
| Floor free of grit, salt, and footprintsCritical | ||
| Trash and recycling emptied, liners replaced | ||
| Reception desk and ledges dusted | ||
| Elevator doors, buttons, and interior panels wiped |
| Item | Pass | Fail |
|---|---|---|
| Trash and recycling emptied, liners replaced | ||
| Carpet vacuumed, including along edges and under desk openings | ||
| Hard floors free of dust and debris | ||
| Desk surfaces clear of dust where no items are stored | ||
| Door handles and light switches wiped | ||
| Glass partitions free of smudges |
| Item | Pass | Fail |
|---|---|---|
| Tables wiped and free of rings or crumbs | ||
| Chairs pushed in and free of debris | ||
| Whiteboards left as the client instructed (erased or untouched) | ||
| Trash emptied |
| Item | Pass | Fail |
|---|---|---|
| Toilets and urinals clean inside and out, including the baseCritical | ||
| Sinks, faucets, and counters clean and dry | ||
| Mirrors free of streaks and spots | ||
| Soap, paper towels, toilet paper, and seat covers stockedCritical | ||
| Floor clean, including corners and behind fixtures | ||
| No odorCritical | ||
| Partitions and door handles wiped | ||
| Trash and sanitary bins emptied, liners replaced |
| Item | Pass | Fail |
|---|---|---|
| Counters and tables wiped | ||
| Sink clean, with no dishes left in it unless the client allows it | ||
| Microwave interior and exterior wiped | ||
| Refrigerator and appliance handles wiped | ||
| Trash, recycling, and compost emptied | ||
| Floor clean, with no sticky spots |
| Item | Pass | Fail |
|---|---|---|
| Stairs and landings free of debris | ||
| Handrails wiped | ||
| Hallway floors vacuumed or mopped | ||
| Drinking fountains clean |
| Item | Pass | Fail |
|---|---|---|
| High dusting done on schedule (vents, ledges, tops of partitions) | ||
| Baseboards free of dust and scuffs | ||
| Carpet spots treated or reported | ||
| Periodic floor care on schedule |
Notes and follow-up
Tips for using this checklist
- Inspect after the crew finishes, not while they work, so you see what a tenant will see in the morning.
- Cut items the client doesn't pay for. A checklist item that isn't in the scope of work only creates arguments.
- Mark critical items as automatic failures. Clients remember a dirty restroom longer than a missed ledge.
- Photograph every failed item. A photo settles the question faster than a description.
- Rotate which floors or wings you inspect so every area gets checked over a month.
More on building a full program in How to build a cleaning inspection program.
See a completed sample inspection and its follow-up
From janguard.io. Free to copy and adapt.
Score this on a phone instead of a clipboard
In JanGuard, a checklist like this becomes an inspection template. Inspectors score each item on their phone and add photos, and failed items become deficiencies your team fixes and verifies.