Inspection checklist
Medical office cleaning inspection checklist
Use this for routine inspections of medical, dental, and outpatient offices. Walk it the way a patient does: the entry and waiting room first, then check-in, the hallways, and the exam rooms. Where an item mentions a disinfectant, use the product and method the client specifies. Every item is something you can see, so two inspectors should reach the same answer.
51 items in 7 areas, 6 marked critical. Free to print and use.
| Item | Pass | Fail |
|---|---|---|
| Entry glass and door handles free of smudges and fingerprints | ||
| Floor free of grit, spills, and footprintsCritical | ||
| Walk-off mats clean, flat, and not curling at the edges | ||
| Chair seats and arms wiped, with no stains on upholstery | ||
| Side tables and magazine racks dusted | ||
| Children's area toys and surfaces wiped as the client instructs | ||
| Wall-mounted hand sanitizer dispensers wiped on the outside | ||
| Trash emptied, liners replaced |
| Item | Pass | Fail |
|---|---|---|
| Check-in counter wiped with the disinfectant the client specifies | ||
| Counter shield or glass partition free of smudges | ||
| Shared pens and clipboards wiped, if the client asks for it | ||
| Desks dusted only where clear | ||
| Papers, charts, and screens left where staff left them | ||
| Shred bins and locked document bins left untouched | ||
| Trash and recycling emptied, liners replaced |
| Item | Pass | Fail |
|---|---|---|
| High-touch surfaces wiped with the disinfectant the client specifies, including door handles and light switchesCritical | ||
| Exam table, chairs, and stools wiped as the client instructs | ||
| Counters and sink areas clean and dry | ||
| Sinks and faucets free of spots and residue | ||
| Soap and paper towel dispensers stockedCritical | ||
| Floor clean, including under the exam table and in corners | ||
| Regular trash emptied, liners replaced | ||
| Sharps containers and biohazard waste left for clinic staff unless the client says otherwise | ||
| Medical equipment, supplies, and medication or specimen refrigerators left untouched |
| Item | Pass | Fail |
|---|---|---|
| Floors free of scuffs, dust, and debris | ||
| Handrails and door push plates wiped | ||
| Nurse station counters wiped where clear | ||
| Patient scale platform wiped | ||
| Wheelchair handles and armrests wiped, if in scope | ||
| Drinking fountains clean | ||
| Trash emptied, liners replaced |
| Item | Pass | Fail |
|---|---|---|
| Toilets clean inside and out, including the baseCritical | ||
| Grab bars, flush handles, and faucet handles wiped with the disinfectant the client specifies | ||
| Sinks, faucets, and counters clean and dry | ||
| Mirrors free of streaks and spots | ||
| Soap, paper towels, toilet paper, and seat covers stockedCritical | ||
| Floor clean, including corners and behind the toilet | ||
| No odorCritical | ||
| Baby changing station wiped | ||
| Trash and sanitary bins emptied, liners replaced |
| Item | Pass | Fail |
|---|---|---|
| Counters and tables wiped | ||
| Sink clean, with no dishes left in it unless the client allows it | ||
| Microwave interior and exterior wiped | ||
| Refrigerator and appliance handles wiped | ||
| Trash and recycling emptied | ||
| Floor clean, with no sticky spots |
| Item | Pass | Fail |
|---|---|---|
| Vents, ledges, and light fixtures dusted on schedule | ||
| Baseboards free of dust and scuffs | ||
| Waiting room upholstery cleaned on schedule | ||
| Carpet spots treated or reported | ||
| Periodic floor care on schedule |
Notes and follow-up
Tips for using this checklist
- The client's infection-control instructions and product choices override this checklist. Get them in writing, and change any item that conflicts with them.
- Ask the client what the crew must not touch, such as sharps containers, specimen refrigerators, and equipment. Put that list on the checklist so nobody has to guess.
- A room can look clean and still be wiped the wrong way. Now and then, watch a cleaner do one exam room and check that they follow the product label and the client's method.
- Keep patient information out of photos. Frame each failed item so charts, screens, and schedules stay out of the shot.
- Walk the first few inspections with the office manager. They know which rooms patients see most and what staff have complained about before.
More on building a full program in How to build a cleaning inspection program.
See a completed sample inspection and its follow-up
From janguard.io. Free to copy and adapt.
Score this on a phone instead of a clipboard
In JanGuard, a checklist like this becomes an inspection template. Inspectors score each item on their phone and add photos, and failed items become deficiencies your team fixes and verifies.